J3D.AI House of Collaboration Pass and Badge Support - Terms & Conditions
Updated December 22, 2024
1. Security Hotel Badge Support Terms
1. Introduction to Hotel Badge Process
The hotel badge grants access to the Secure Zone during the World Economic Forum Annual Meeting, allowing attendees to access designated hotels and related event spaces. It is not a white badge. Furthermore, a Hotel Badge does not grant access to J3D.AI Pass or events. J3D.AI processes badge applications on behalf of House of Collaboration delegates. The badge allows access to participating hotels, including Hotel AlpenGold, Steigenberger Grandhotel Belvedere, and other hotels in the security zone, for the duration of the event. These badges are subject to approval by the Swiss authorities. For a Hotel Badge or access to J3D.AI Pass, write to davos@j3d.ai
2. Non-Refundable Policy
Once your hotel badge request has been submitted and payment received, it is non-refundable under any circumstances. This includes, but is not limited to:
If your request is rejected by the Swiss authorities. If you are unable to attend the event or have a change in plans. If you have already received a badge from another source. By completing your purchase, you acknowledge and accept that you will not be entitled to a refund for your badge once the application process is initiated. Refunds will also not be provided if you fail to attend the event or are unable to collect your badge.
3. Responsibility for Correct InformationI
It is the responsibility of the attendee to ensure that all information provided for the hotel badge application is accurate and matches the details on your passport or ID. This includes personal details such as your full name, date of birth, and other identification information required for Swiss authorities. Failure to provide accurate information may result in the rejection of your badge application by the authorities, and no refund will be issued. Any delays or issues caused by incorrect or incomplete data will be the sole responsibility of the attendee
.4. Processing Time and Approval
Once your payment is confirmed, your hotel badge application will be processed with the Swiss authorities. Please allow up to 5 days for processing. The final approval of your badge application is subject to the discretion of the Swiss authorities, and J3D.AI cannot influence or expedite this process.
Important Note: Any applications submitted after January 9, 2025, may experience longer processing times due to the volume of requests and security checks.
5. Badge Pickup
Hotel badges can only be picked up in person at the designated registration point in Davos. The badge will be handed over only to the registered individual, who must provide proof of identity (passport/ID) at the registration office located at cantonal police office.
Important: Please be aware that a photo will be taken at the registration desk as part of the security procedure. Your identity must match the details provided during registration.
6. Badge Use and Access
The hotel badge grants you access to the Secure Zone in Davos, allowing you entry to participating hotels and events. The badge is valid only for the duration of the WEF Annual Meeting. Please note that access is strictly regulated, and the Swiss police reserve the right to deny entry to any individual who does not meet the security requirements or who is not listed on the approved badge list. The badge is not transferable and may only be used by the individual whose name appears on the registration.
Badges are issued at the registration office at Bahnhofstrasse 3, in 7270 Davos Platz. Please note the following opening times:
Monday, 13th to Thursday, 16th January 2025: 08:00 am to 06:30 pm
Friday, 17th to Tuesday, 21st January 2025: 08:00 am to 10:00 pm
Wednesday, 22nd to Tuesday, 23rd January 2025: 08:00 am to 06:30 pm
Subject to change, please validate with cantonal police.
7. Security and Privacy
In accordance with Swiss law, your personal information may be shared with the Swiss Police, Hotel Belvedere, Hotel AlpenGold, Hilton Garden Inn, or other relevant Swiss authorities involved in security measures for the event. J3D.AI will ensure that all information provided is used solely for the purpose of processing your hotel badge application and facilitating access to the event. All personal data will be handled with the highest degree of confidentiality and in compliance with relevant privacy regulations.
8. Limitations of Liability
J3D.AI is not liable for any issues related to the rejection of your application by Swiss authorities, failure to collect your badge, or any other issues arising from incorrect data submission. By applying for a hotel badge, you accept full responsibility for ensuring that all information is accurate and complete.
9. Changes and Cancellations
Once your hotel badge application has been submitted and payment is processed, no changes or cancellations can be made. This includes changes to the name on the application, as Swiss authorities require all details to match official documentation.If your application is rejected by Swiss authorities or you are unable to attend the event, no refund will be issued, as stated in the non-refundable policy.
10. Agreement to Terms
By applying for a hotel badge through J3D.AI, you confirm that you have read, understood, and agree to these terms and conditions.J3D.AI reserves the right to amend these terms at any time. Any updates will be reflected on this page. If you have any questions regarding the process or the terms and conditions, please feel free to reach out to the J3D.AI team at davos@j3d.ai.
The hotel badge grants access to the Secure Zone during the World Economic Forum Annual Meeting, allowing attendees to access designated hotels and related event spaces. It is not a white badge. Furthermore, a Hotel Badge does not grant access to J3D.AI Pass or events. J3D.AI processes badge applications on behalf of House of Collaboration delegates. The badge allows access to participating hotels, including Hotel AlpenGold, Steigenberger Grandhotel Belvedere, and other hotels in the security zone, for the duration of the event. These badges are subject to approval by the Swiss authorities. For a Hotel Badge or access to J3D.AI Pass, write to davos@j3d.ai
2. Non-Refundable Policy
Once your hotel badge request has been submitted and payment received, it is non-refundable under any circumstances. This includes, but is not limited to:
If your request is rejected by the Swiss authorities. If you are unable to attend the event or have a change in plans. If you have already received a badge from another source. By completing your purchase, you acknowledge and accept that you will not be entitled to a refund for your badge once the application process is initiated. Refunds will also not be provided if you fail to attend the event or are unable to collect your badge.
3. Responsibility for Correct InformationI
It is the responsibility of the attendee to ensure that all information provided for the hotel badge application is accurate and matches the details on your passport or ID. This includes personal details such as your full name, date of birth, and other identification information required for Swiss authorities. Failure to provide accurate information may result in the rejection of your badge application by the authorities, and no refund will be issued. Any delays or issues caused by incorrect or incomplete data will be the sole responsibility of the attendee
.4. Processing Time and Approval
Once your payment is confirmed, your hotel badge application will be processed with the Swiss authorities. Please allow up to 5 days for processing. The final approval of your badge application is subject to the discretion of the Swiss authorities, and J3D.AI cannot influence or expedite this process.
Important Note: Any applications submitted after January 9, 2025, may experience longer processing times due to the volume of requests and security checks.
5. Badge Pickup
Hotel badges can only be picked up in person at the designated registration point in Davos. The badge will be handed over only to the registered individual, who must provide proof of identity (passport/ID) at the registration office located at cantonal police office.
Important: Please be aware that a photo will be taken at the registration desk as part of the security procedure. Your identity must match the details provided during registration.
6. Badge Use and Access
The hotel badge grants you access to the Secure Zone in Davos, allowing you entry to participating hotels and events. The badge is valid only for the duration of the WEF Annual Meeting. Please note that access is strictly regulated, and the Swiss police reserve the right to deny entry to any individual who does not meet the security requirements or who is not listed on the approved badge list. The badge is not transferable and may only be used by the individual whose name appears on the registration.
Badges are issued at the registration office at Bahnhofstrasse 3, in 7270 Davos Platz. Please note the following opening times:
Monday, 13th to Thursday, 16th January 2025: 08:00 am to 06:30 pm
Friday, 17th to Tuesday, 21st January 2025: 08:00 am to 10:00 pm
Wednesday, 22nd to Tuesday, 23rd January 2025: 08:00 am to 06:30 pm
Subject to change, please validate with cantonal police.
7. Security and Privacy
In accordance with Swiss law, your personal information may be shared with the Swiss Police, Hotel Belvedere, Hotel AlpenGold, Hilton Garden Inn, or other relevant Swiss authorities involved in security measures for the event. J3D.AI will ensure that all information provided is used solely for the purpose of processing your hotel badge application and facilitating access to the event. All personal data will be handled with the highest degree of confidentiality and in compliance with relevant privacy regulations.
8. Limitations of Liability
J3D.AI is not liable for any issues related to the rejection of your application by Swiss authorities, failure to collect your badge, or any other issues arising from incorrect data submission. By applying for a hotel badge, you accept full responsibility for ensuring that all information is accurate and complete.
9. Changes and Cancellations
Once your hotel badge application has been submitted and payment is processed, no changes or cancellations can be made. This includes changes to the name on the application, as Swiss authorities require all details to match official documentation.If your application is rejected by Swiss authorities or you are unable to attend the event, no refund will be issued, as stated in the non-refundable policy.
10. Agreement to Terms
By applying for a hotel badge through J3D.AI, you confirm that you have read, understood, and agree to these terms and conditions.J3D.AI reserves the right to amend these terms at any time. Any updates will be reflected on this page. If you have any questions regarding the process or the terms and conditions, please feel free to reach out to the J3D.AI team at davos@j3d.ai.
1.2 Introduction
These Terms & Conditions (the "Terms") govern Your purchase, use, and participation associated with the J3D.AI House of Collaboration Pass (the "Pass") for exclusive events hosted by J3D.AI Labs OU, address Aru tn 19b-3, Tallinn 10318, Estonia, e-mail address primary@j3d.ai (the "J3D.AI") at Davos, Switzerland between 20 January and 24 January 2025. Further information regarding Hotel Badge Support is in Section 1. House of Collaboration Pass and Hotel Badge Support are separate products.
THESE TERMS GOVERN YOUR ACQUISITION AND USE OF OUR SERVICES.
BY ACCEPTING THESE TERMS, EITHER BY CLICKING A BOX INDICATING YOUR ACCEPTANCE OR BY EXECUTING AN ORDER FORM OR CONFIRMING YOUR PURCHASE BY ANY OTHER DOCUMENTATION THAT REFERENCES THESE TERMS, YOU AGREE TO BE BOUND THESE TERMS. IF YOU ARE ENTERING INTO THE AGREEMENT ON BEHALF OF A COMPANY OR OTHER LEGAL ENTITY, YOU REPRESENT THAT YOU HAVE THE AUTHORITY TO BIND SUCH ENTITY AND ITS AFFILIATES TO THESE TERMS AND CONDITIONS, IN WHICH CASE THE TERMS “YOU” OR “YOUR” OR “CUSTOMER” SHALL REFER TO SUCH ENTITY AND ITS AFFILIATES. IF YOU DO NOT HAVE SUCH AUTHORITY, OR IF YOU DO NOT AGREE WITH THESE TERMS AND CONDITIONS, YOU MUST NOT ACCEPT THESE TERMS AND MAY NOT USE THE SERVICES.
THESE TERMS GOVERN YOUR ACQUISITION AND USE OF OUR SERVICES.
BY ACCEPTING THESE TERMS, EITHER BY CLICKING A BOX INDICATING YOUR ACCEPTANCE OR BY EXECUTING AN ORDER FORM OR CONFIRMING YOUR PURCHASE BY ANY OTHER DOCUMENTATION THAT REFERENCES THESE TERMS, YOU AGREE TO BE BOUND THESE TERMS. IF YOU ARE ENTERING INTO THE AGREEMENT ON BEHALF OF A COMPANY OR OTHER LEGAL ENTITY, YOU REPRESENT THAT YOU HAVE THE AUTHORITY TO BIND SUCH ENTITY AND ITS AFFILIATES TO THESE TERMS AND CONDITIONS, IN WHICH CASE THE TERMS “YOU” OR “YOUR” OR “CUSTOMER” SHALL REFER TO SUCH ENTITY AND ITS AFFILIATES. IF YOU DO NOT HAVE SUCH AUTHORITY, OR IF YOU DO NOT AGREE WITH THESE TERMS AND CONDITIONS, YOU MUST NOT ACCEPT THESE TERMS AND MAY NOT USE THE SERVICES.
2. Pass Content & Benefits
The Pass grants You access to designated events and activities organised by J3D.AI House of Collaboration, and networking opportunities with other participants, as well as benefits from third-party partners. The event(s) that Pass is valid for are indicated at the time of purchase.
If you have purchased a pass for one event, it grants you access only to that specified event.
If you have purchased a pass for multiple events, it grants you access to each corresponding event as detailed in your purchase confirmation.
Please note that no additional benefits beyond those listed in your purchase are included unless otherwise specified.
The Pass includes, amongst other things:
Access to House of Collaboration
Opening Dinner Event
You will have access to attend the exclusive dinner event held by J3D.AI. This includes participation in all event activities and interactions with fellow participants during the designated time.
Access to House of Collaboration Second Dinner Event
You will be granted access to a second dinner event, including all event-related engagements during the specified time.
Access to House of Collaboration Chat Group
As a member, you will be provided access to the official House of Collaboration WhatsApp Chat Group, which serves as a platform for ongoing discussions, networking, and event-related communications with other delegates.
Mention in the House of Collaboration Participant Book and Whitepaper
Your name and relevant professional details will be listed in the official House of Collaboration Participant Book, which will be distributed to all event participants.
Access to Accommodation Packages for J3D.AI Delegates (subject to availability)
You will have the opportunity to book accommodation packages specifically reserved for J3D.AI delegates. It shall be indicated at the time of the purchase whether your Pass includes an Accommodation Package. The accommodation is provided by a third-party service provider, and J3D.AI shall not be liable for any failures, non-conformities, or issues not attributable to J3D.AI in relation to the Accommodation Package. These packages are available in limited quantities and will be offered on a first-come, first-served basis. Booking is subject to availability and requires a separate payment.
Other access and perks subject to ticket type and participation.
If you have purchased a pass for one event, it grants you access only to that specified event.
If you have purchased a pass for multiple events, it grants you access to each corresponding event as detailed in your purchase confirmation.
Please note that no additional benefits beyond those listed in your purchase are included unless otherwise specified.
The Pass includes, amongst other things:
Access to House of Collaboration
Opening Dinner Event
You will have access to attend the exclusive dinner event held by J3D.AI. This includes participation in all event activities and interactions with fellow participants during the designated time.
Access to House of Collaboration Second Dinner Event
You will be granted access to a second dinner event, including all event-related engagements during the specified time.
Access to House of Collaboration Chat Group
As a member, you will be provided access to the official House of Collaboration WhatsApp Chat Group, which serves as a platform for ongoing discussions, networking, and event-related communications with other delegates.
Mention in the House of Collaboration Participant Book and Whitepaper
Your name and relevant professional details will be listed in the official House of Collaboration Participant Book, which will be distributed to all event participants.
Access to Accommodation Packages for J3D.AI Delegates (subject to availability)
You will have the opportunity to book accommodation packages specifically reserved for J3D.AI delegates. It shall be indicated at the time of the purchase whether your Pass includes an Accommodation Package. The accommodation is provided by a third-party service provider, and J3D.AI shall not be liable for any failures, non-conformities, or issues not attributable to J3D.AI in relation to the Accommodation Package. These packages are available in limited quantities and will be offered on a first-come, first-served basis. Booking is subject to availability and requires a separate payment.
Other access and perks subject to ticket type and participation.
3. Exclusivity & Non-Transferability
The Pass is invite-only and non-transferable. Only the individual to whom the Pass is issued may use it. If the Pass is purchased by a legal entity, that legal entity must designate the representative(s) to whom the Pass will be issued.The Pass includes digital access credentials.
The Pass will be delivered digitally to the email address indicated at the time of purchase. Please ensure that your email address is correct, as all relevant details and your digital pass will be sent to this address. The Passholder is responsible for the security of their access credentials, and any unauthorized transfer, selling, sharing or duplication of credentials will result in immediate revocation of access privileges without refund.
The Pass will be delivered digitally to the email address indicated at the time of purchase. Please ensure that your email address is correct, as all relevant details and your digital pass will be sent to this address. The Passholder is responsible for the security of their access credentials, and any unauthorized transfer, selling, sharing or duplication of credentials will result in immediate revocation of access privileges without refund.
4. Fees, Payment and Non-Refundable Policy
All fees are as set forth in the applicable order and are due within 10 days from the date of invoice. All fees are non-cancellable and non-refundable. J3D.AI shall bill each customer for services value added (“VAT”) taxes as a separate line item on each invoice, wherever applicable. Any late payments will be subject to a service charge equal to the maximum amount allowed by law.
No refunds, partial or full, will be issued under any circumstances, including if the Pass holder cannot attend or participate in the associated events, unless otherwise provided under these Terms. Any costs and expenses incurred by the Passholder in connection with the Pass be the sole responsibility of and paid by the Passholder incurring those costs and expenses.
No refunds, partial or full, will be issued under any circumstances, including if the Pass holder cannot attend or participate in the associated events, unless otherwise provided under these Terms. Any costs and expenses incurred by the Passholder in connection with the Pass be the sole responsibility of and paid by the Passholder incurring those costs and expenses.
5. Changes in Schedule, Cancellation or Postponement of Events
Changes in Schedule: J3D.AI reserves the right to modify event programming, benefits, or access conditions as necessary without prior notice. If possible, any changes in programming and benefits will be substituted with reasonably equivalent activities and benefits as soon as practicably possible.
Event or Service Cancellation: If J3D.AI cancels any events included in the Pass, the Pass holder will be eligible for a refund equivalent to the canceled part of the Pass. J3D.AI will inform the Pass holder promptly and issue refunds or credits as appropriate. This shall not include cases where the event or service cancellation is due to circumstances not attributable to J3D.AI.
Event Postponement: If any events included in the Pass are postponed, the Pass will remain valid for the rescheduled dates. The Pass holder unable to attend the new dates may be assessed for refunds on a case-by-case basis. J3D.AI shall not be liable for any cases where the postponement is not attributable to J3D.AI.
Force Majeure: Failure to perform the obligations arising from these Terms is not considered a breach of these Terms and is excusable in case it was caused by circumstances, the occurrence of which J3D.AI did not and could not foresee at the purchase of the Pass (“Force Majeure”). Force Majeure is a circumstance which the Party could not affect, and it could not have been expected from the Party, following the principle of reasonableness, that such Party would take such circumstance into account or avoid it or surmount such impeding circumstance or its result at the moment of conclusion of the agreement. Force Majeure circumstance is, inter alia, flood, fire, natural disaster, war, act of terror and strike, which renders the execution or due execution under these Terms impossible.
Event or Service Cancellation: If J3D.AI cancels any events included in the Pass, the Pass holder will be eligible for a refund equivalent to the canceled part of the Pass. J3D.AI will inform the Pass holder promptly and issue refunds or credits as appropriate. This shall not include cases where the event or service cancellation is due to circumstances not attributable to J3D.AI.
Event Postponement: If any events included in the Pass are postponed, the Pass will remain valid for the rescheduled dates. The Pass holder unable to attend the new dates may be assessed for refunds on a case-by-case basis. J3D.AI shall not be liable for any cases where the postponement is not attributable to J3D.AI.
Force Majeure: Failure to perform the obligations arising from these Terms is not considered a breach of these Terms and is excusable in case it was caused by circumstances, the occurrence of which J3D.AI did not and could not foresee at the purchase of the Pass (“Force Majeure”). Force Majeure is a circumstance which the Party could not affect, and it could not have been expected from the Party, following the principle of reasonableness, that such Party would take such circumstance into account or avoid it or surmount such impeding circumstance or its result at the moment of conclusion of the agreement. Force Majeure circumstance is, inter alia, flood, fire, natural disaster, war, act of terror and strike, which renders the execution or due execution under these Terms impossible.
7. Intellectual Property
Any content or media produced or whatsoever property created or developed by J3D.AI, before, during, or after the events in the Pass remains or becomes the property of J3D.AI. Any developments or derivative works created in connection to these Terms and the Pass by either Party shall be the property of J3D.AI, unless agreed otherwise by the Parties.
8. Data Protection & Privacy
J3D.AI complies with the General Data Protection Regulation (GDPR) and will take all necessary precautions to safeguard the Passholder’s personal data. The Passholder consents to the collection, processing, and storage of their information for the purpose of these Terms. The Passholder may request data modifications or deletions by contacting us at davos@j3d.ai.
9. Liabilities and Indemnification
J3D.AI assumes no responsibility or liability for any expenses, personal injuries, losses, or damages incurred in connection to the content of the Pass and during the events of the Pass. The Passholder shall participate at their own risk.
Notwithstanding anything else to the contrary in these Terms, you will defend and handle at your own expenses, indemnify and hold harmless J3D.AI and its respective officers, directors, employees and agents, subcontractors, suppliers (each, an "Indemnified Party") from and against any and all claims, demands, actions, damages, costs and expenses (including attorney fees), or liability of whatever nature incurred or to be incurred by an Indemnified Party arising out of or relating to these Terms.
"ALL SERVICES ARE PROVIDED “AS IS”. IN NO EVENT SHALL J3D.AI BE LIABLE TO YOU FOR ANY LOSS OF USE, LOSSES DUE TO FORCE MAJEURE, INTERRUPTION OF BUSINESS, OR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND (INCLUDING LOSS OF CLIENTS, LOST PROFITS, LOST REVENUES OR ANTICIPATED SAVINGS OR EARNINGS, INTERFERENCE WITH BUSINESS OR COST OF PURCHASING REPLACEMENT SERVICES) REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT PRODUCT LIABILITY OR OTHERWISE, EVEN IF J3D.AI HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, ARISING OUT OF THE USE OF, OR INABILITY TO USE THE SERVICES, OR THE PERFORMANCE OR FAILURE TO PERFORM BY J3D.AI OF ANY PROVISION OF THESE TERMS, WHETHER OR NOT CAUSED BY THE ACTS OR OMISSIONS OF J3D.AI, ITS AFFILIATES, EMPLOYEES OR AGENTS.
To the extent that J3D.AI is liable, its maximum total liability is limited to the total amount of paid fees by YOU for the specific service under these Terms.
Notwithstanding anything else to the contrary in these Terms, you will defend and handle at your own expenses, indemnify and hold harmless J3D.AI and its respective officers, directors, employees and agents, subcontractors, suppliers (each, an "Indemnified Party") from and against any and all claims, demands, actions, damages, costs and expenses (including attorney fees), or liability of whatever nature incurred or to be incurred by an Indemnified Party arising out of or relating to these Terms.
"ALL SERVICES ARE PROVIDED “AS IS”. IN NO EVENT SHALL J3D.AI BE LIABLE TO YOU FOR ANY LOSS OF USE, LOSSES DUE TO FORCE MAJEURE, INTERRUPTION OF BUSINESS, OR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND (INCLUDING LOSS OF CLIENTS, LOST PROFITS, LOST REVENUES OR ANTICIPATED SAVINGS OR EARNINGS, INTERFERENCE WITH BUSINESS OR COST OF PURCHASING REPLACEMENT SERVICES) REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT PRODUCT LIABILITY OR OTHERWISE, EVEN IF J3D.AI HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, ARISING OUT OF THE USE OF, OR INABILITY TO USE THE SERVICES, OR THE PERFORMANCE OR FAILURE TO PERFORM BY J3D.AI OF ANY PROVISION OF THESE TERMS, WHETHER OR NOT CAUSED BY THE ACTS OR OMISSIONS OF J3D.AI, ITS AFFILIATES, EMPLOYEES OR AGENTS.
To the extent that J3D.AI is liable, its maximum total liability is limited to the total amount of paid fees by YOU for the specific service under these Terms.
10. Governing Law and Dispute Resolution
The legislation in force in the Republic of Estonia applies to these Terms and other agreements entered into between you and J3D.AI, unless stated otherwise. Any disputes arising out of or in connection with these Terms or other agreements concluded between you and J3D.AI shall be settled by negotiations. A dispute that the parties are unable to resolve through amicable negotiations within a reasonable period of time shall be settled in the competent court of the Republic of Estonia.
11. Amendments to Terms
J3D.AI reserves the right to amend or update these Terms at any time. Changes will be communicated to the Passholder and take effect immediately upon publishing of the new Terms.
12. Emergency Communication and Updates
J3D.AI will provide official communication channels (e.g., email, Delegate Chat Group) for any critical event updates or emergency notifications. The Passholder agrees to monitor these channels for important updates and understands that it is their responsibility to stay informed on any changes.
